ProcBee Commercial Terms of Service

1. Platform Role & Commercial Scope

ProcBee Technologies Pvt. Ltd. (“ProcBee”) operates a neutral business-to-business (B2B) procurement marketplace connecting engineering, procurement, and construction (EPC) contractors, commercial installers, and project developers (“Buyers”) with certified solar manufacturers, authorized distributors, and stockists (“Partners”).

ProcBee acts as the principal procurement intermediary, coordinating transaction settlement, identity shielding, quality verification, and logistics dispatch.

2. Cardinal Privacy & Non-Circumvention Rule

To maintain neutral pricing and eliminate anti-competitive bias, ProcBee enforces absolute identity shielding. Direct contact information (including mobile numbers, email addresses, and direct entity identifiers) between Buyers and Partners is withheld.

Any attempt by a registered user to circumvent the platform, solicit direct off-platform transactions discovered via ProcBee, or manipulate RFQ bids will result in immediate termination of platform access and forfeiture of active bids.

3. Buyer Wallet & Prepaid Settlement Rule

All purchases executed via QuickBuy or awarded via Sourcing Desk RFQs must be 100% pre-funded before dispatch. Funds deposited into the Buyer Wallet via NEFT/RTGS/IMPS are tracked via an immutable atomic ledger with strict non-negative balance constraints (balance ≥ 0).

Upon order confirmation, funds are debited instantly and held in settlement escrow until confirmed dispatch from the regional fulfillment stockyard.

4. Sourcing Desk Quotations & Binding Acceptance

Quotations submitted by Partners in response to an RFQ represent firm, binding offers valid for the duration specified (typically 48 to 72 hours). When a Buyer clicks “Accept Quotation” in the portal, a binding purchase order is created, and the order transitions to payment and dispatch scheduling.

5. Logistics, Lorry Receipt (LR) & Gate Inspection

Consignments dispatch from regional hubs (Bhosari, Chakan, Hadapsar). Each dispatch is recorded with official transporter credentials and an LR docket number.

Risk of loss transfers to the Buyer upon gate delivery. Buyers must inspect physical packaging, verify seal integrity, and note any discrepancies or physical transit damage on the transporter LR copy within 24 hours of arrival.

6. GST Compliance & Taxation

All commercial sales are subject to prevailing Central and State Goods & Services Tax (CGST/SGST/IGST) as mandated by Indian law. Valid GST tax invoices specifying HSN codes, buyer GSTIN, and reverse-charge indicators are issued upon dispatch.

7. Dispute Resolution & Jurisdiction

These terms are governed by the laws of India. Any legal dispute, arbitration, or statutory claim arising out of or in connection with transactions on ProcBee shall be subject to the exclusive jurisdiction of the competent courts in Pune, Maharashtra.